Important Dates

Discount Deadline
Monday, May 4, 2026
Advance Warehouse Receiving Dates:
Wednesday, April 1, 2026 - Friday, May 1, 2026
Show Site Receiving Dates:
Wednesday, May 13, 2026 - Thursday, May 14, 2026

  Show Schedule

Exhibitor Move-In
Wednesday, May 13, 2026
1:00PM-6:00PM
Thursday, March 14, 2026
7:00AM-10:00AM
Exhibit Hours
Thursday, May 14, 2026
11:00AM-12:30PM &    4:00PM-5:30PM
Friday, May 15, 2026
8:45AM-9:45AM
Exhibitor Move-Out
Friday, May 15, 2026
10:00AM-2:00PM

Move-Out Note:

All carriers must check in no later than 1:00PM on Friday, May 15, 2026, or freight will be shipped via LibertyCFS NV Inc's. terms. Seven business day standard ground service at exhibitor expense.

  SHOW COLORS

Carpet Color: Exhibit Hall IS carpeted
Drape Color: White/Teal
Show Colors: White/Teal
Booth Size: 10x10

  Provided Booth Equipment

Booth Information

Booth equipment (table & chairs) may vary based on what you selected during your registration with LeadingAge Texas. Please contact dorothy@leadingagetexas.org if you have any questions.

Option 1: no table, no chairs

Option 2: (1) 6' skirted table, (2) side chairs

Option 3: (1) pedestal table with spandex cover, (2) barstools.

Each 10'x10' booth includes:

  • 8'H Draped backwall
  • 3'H Draped sidewall
  • (1) Exhibitor ID Sign

Corner Booths do not come with sidewall drapes. 

Custom booths are available for ordering through AEX. See "Exhibits & Custom Booths" in our "Products & Services" section.

  Shipping Information

Advance Shipments

LeadingAge Texas Annual Conference & Solutions Expo 2026
C/O AEX Convention Services
4610 S Sam Houston Pkwy W, Ste 520
Houston, TX 77053
Additional Advance Shipment Information

Shipments should arrive between Wednesday, April 1, 2026 and Friday, May 1, 2026

Please print the advance shipment labels by clicking on Material Handling & Shipping in the submenu bar.

Advance Warehouse receiving hours are Mon. - Fri.: 9:00AM to 3:00PM.

Freight received at the Advance Warehouse after the published deadline will be charged an additional 50% per cwt surcharge.

Direct Shipments

LeadingAge Texas Annual Conference & Solutions Expo 2026
C/O AEX Convention Services
Exhibiting Company Name / Booth #
9721 Arboretum Blvd
Austin, TX 78759

Direct freight will not be accepted at show site. All freight must be delivered to the advance warehouse.